Finding 404196 (2023-002)

Federal Agency: U.S. Department of Health and Human Services Program: Family Violence Prevention and Services/Discretionary Assistance Listing Number: 93.592 Major Program Compliance Requirement: Reporting Criteria: The Organization is required to submit annual and semi-annual Federal Financial Reports (FFR) in accordance with the cooperative agreement between the Organization and the U.S. Department of Health and Human Services. Condition: Four of the five report samples selected for testing were filed late in accordance with the guidelines set forth in the cooperative agreement. The delinquent reports sampled were uploaded to the portal within the applicable guidelines; however, due to staffing turnover, they were unable to be certified by an appropriate personnel within the organization. Cause: Staffing turnover did not allow for appropriate adherence to reporting requirements. Effect: The absence of timely submission of reports inhibits the Organization from complying with federal program requirements and the potential of loss of funding from federal agency. Recommendation: The Organization should establish procedures and controls to ensure financial and performance reports are filed in a timely manner.