Finding Text
Condition Found:
For 12 students out of 40 selected for testwork, the institution inaccurately reported their date of
disbursement of the award to the COD system, which represents one out of the six required data elements
to be reported to the COD. The differences in disbursement dates ranged from 1 to 4 days.
For 2 students out of 40 selected for testwork, the institution inaccurately reported the date of enrollment of
the student to the COD system, which represents one out of the six required data elements to be reported
to the COD. The differences in enrollment dates were 3 days.
For 15 students out of 40 selected for testwork, the institution inaccurately reported the Academic End
dates of the student to the COD system, which represents one out of the six required data elements to be
reported to the COD. However, the differences in academic end dates ranged from 1 to 75 days, the
majority of which were within 1 to 2 days, 1 sample was had a 46-day variance, 1 sample had a 74-day
variance and the 1 sample had a 75-day variance.
Out of the 29 discrepancies identified above, 9 of the samples had inaccurate data for 2 elements
(disbursement date and academic end date) and the remaining samples had inaccurate data for 1 element
each.
Cause and Possible Asserted Effect:
The institution’s control to reconcile the data between the institution’s records and COD system did not
operate consistently to ensure accurate data is reported to COD on a timely basis.