Finding 401869 (2023-001)

Material Weakness Repeat Finding
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-06-25
Audit: 309765
Organization: Columbiana County (OH)

AI Summary

  • Core Issue: The County reported inaccurate expenditures for the Coronavirus State and Local Fiscal Recovery Funds, including an overreporting of $1,080,973.
  • Impacted Requirements: The County failed to meet the U.S. Department of Treasury's reporting criteria for local governments.
  • Recommended Follow-Up: Enhance controls and understanding of the reporting process in the Treasury portal to ensure compliance.

Finding Text

2023-001 –Reporting – Coronavirus State and Local Fiscal Recovery Funds ALN 21.027 U.S. Department of Treasury Criteria: The U.S. Department of Treasury established reporting requirement for local governments. These requirements established methods and timelines for reporting Coronavirus State and Local Fiscal Recovery Fund (SLFRF expenditures to the U.S. Department of Treasury. Condition: The County had multiple errors in the accuracy of the reporting of current period expenditures on the quarterly project and expenditure report as well as overreporting expenditures on the schedule of federal expenditures. Context: During our review of the quarterly project and expenditure reports, we noted the County had multiple errors in the accuracy of the reporting of the current period expenditures reported on the quarterly project and expenditure report. In addition, the County over reported the amount on the quarterly project and expenditure report and over reported the total amount of expenditures for SLFRF funds on the schedule of expenditures of federal awards by $1,080,973. Effect: The County was not in compliance with reporting requirements in 2023. Recommendation: We recommend the County improve controls over the reporting requirements associated with this program. This includes obtaining a better understanding of the reporting process in the Treasury reporting portal.

Corrective Action Plan

In response to your finding 2023-001, the Commissioners will be contacting Clark Schaefer Hackett to help guide their office in the reporting process and corrective actions in order to resolve this issue before the next audit.

Categories

Reporting

Other Findings in this Audit

  • 401870 2023-001
    Material Weakness Repeat
  • 401871 2023-001
    Material Weakness Repeat
  • 978311 2023-001
    Material Weakness Repeat
  • 978312 2023-001
    Material Weakness Repeat
  • 978313 2023-001
    Material Weakness Repeat

Programs in Audit

ALN Program Name Expenditures
93.778 Medical Assistance Program $1.44M
93.563 Child Support Enforcement $1.34M
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $609,393
93.959 Block Grants for Prevention and Treatment of Substance Abuse $586,203
14.239 Home Investment Partnerships Program $400,390
93.658 Foster Care_title IV-E $336,593
93.788 Opioid Str $315,649
93.767 Children's Health Insurance Program $293,347
93.659 Adoption Assistance $280,527
84.181 Special Education-Grants for Infants and Families $267,878
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $193,100
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $185,780
93.958 Block Grants for Community Mental Health Services $163,874
93.575 Child Care and Development Block Grant $126,842
93.667 Social Services Block Grant $91,702
93.645 Stephanie Tubbs Jones Child Welfare Services Program $52,876
21.027 Coronavirus State and Local Fiscal Recovery Funds $47,200
93.556 Promoting Safe and Stable Families $42,717
93.674 John H. Chafee Foster Care Program for Successful Transition to Adulthood $35,541
20.205 Highway Planning and Construction $32,254
16.575 Crime Victim Assistance $31,098
97.042 Emergency Management Performance Grants $29,971
16.738 Edward Byrne Memorial Justice Assistance Grant Program $27,264
84.027 Special Education_grants to States $25,692
93.558 Temporary Assistance for Needy Families $20,334
90.404 2018 Hava Election Security Grants $20,083
10.555 National School Lunch Program $12,396
10.553 School Breakfast Program $7,870
93.747 Elder Abuse Prevention Interventions Program $1,895