FAC Explorer

Finding 401754 (2023-001)

Significant Deficiency
Requirement
E
Questioned Costs
-
Year
2023
Accepted
2024-06-24
Audit: 309672
Organization: Housing Authority of the City of Charleston (SC)
Auditor: Dooley & Vicars CPAS LLP

AI Summary

  • Core Issue: The Authority did not conduct required EIV checks for new admissions to the HCV program.
  • Impacted Requirements: EIV checks must be completed within 120 days for all new admissions as per 24 CFR 5.233.
  • Recommended Follow-Up: Enhance oversight and training for staff on EIV procedures to ensure compliance with HUD regulations.

Finding Text

CONDITION: The Authority failed to perform Enterprise Income Verification (EIV) system checks on new participant admissions to the Housing Choice Voucher (HCV) program. CRITERIA: The Authority is required to perform EIV system checks for all new admissions to the Program within 120 days per 24 CFR 5.233.QUESTIONED COSTS: Unknown.CONTEXT: Forty tenant files were chosen using a statically valid sample. Of the tenant files examined, three participant files for new admissions to the program did not have EIV system reports.EFFECT: The Housing Authority could be maintaining or accepting tenants who are not properly certified in accordance with HUD regulations and may not be paying the appropriate amount of rent. The Authority could be making HAP payments on a unit that should instead be at market rent.CAUSE: The overall cause was staff overturn and understaffing in the department and a lack of effective management oversight and quality control over this program.RECOMMENDATION: The Housing Authority should implement greater oversight over Housing Choice Voucher tenant compliance and train employees on procedures mandated by HUD regarding use of the EIV system with respect to new participant admissions.

Corrective Action Plan

The Housing Services Manager will run a report on the 2nd Monday of each month identifying the new admissions that were completed four months prior. An EIV system check will be completed for each new admission and compared with the income that was submitted during the family' s initial interview. Once the report has been reviewed for accuracy, the Chief Operating Officer will review and sign off. The report will be filed and maintained by the Housing Services Manager.

Categories

HUD Housing Programs

Other Findings in this Audit

  • 978196 2023-001
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $13.73M
14.850 Public and Indian Housing $8.43M
14.872 Public Housing Capital Fund $4.09M
14.896 Family Self-Sufficiency Program $76,355
14.870 Resident Opportunity and Supportive Services - Service Coordinators $65,916