FAC Explorer

Finding 401731 (2023-002)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-06-24
Audit: 309661
Organization: Tarrant County (TX)
Auditor: Deloitte & Touche LLP

AI Summary

  • Core Issue: All quarterly progress reports for grant HHS000812700030 were submitted late.
  • Impacted Requirements: Reports must be submitted by the 15th of the month following each quarter to comply with the grant contract.
  • Recommended Follow-Up: Implement a tracking system to ensure timely submission of all future quarterly progress reports.

Finding Text

Criteria The grant contract requires quarterly progress reports to be submitted to the grantor on or before the 15th of the month following the end of the quarter. Condition and Perspective 4 out of 4 quarterly progress reports tested for award HHS000812700030 were submitted after the due date. Cause Grant administration did not adequately track the due dates to ensure timely submission of the quarterly progress reports. Effect Failure to meet submission deadlines of reports could potentially constitute an event of noncompliance with the award contract, which may result in the early termination of the grant award, non-reimbursement of grant funding, or cessation of future funding. Questioned Cost None. Repeat Finding from Prior Year No. Recommendations Management should ensure that they have a mechanism for tracking the due dates so that the quarterly progress reports are submitted timely to the grantor

Corrective Action Plan

Implementing Improvement for Quarterly Reports – Epi and Lab Capacity (ELC) Contract with DSHS. -Weekly supervisor meeting for the Epidemiology Division. Data needed to complete the quarterly report is to be discussed at the end of the quarter. -The Associate Director for Disease Control and Prevention to meet monthly with the Epidemiology Division Manager on contract deliverables. -In addition to the activities in the Epidemiology Division, data needed from other divisions will be solicited by the Epidemiology Division manager within five days of the quarter end to include in the report. This includes employment status of employees funded by the contract via the position control report, and project activities related to the contract that should be included. -The Epidemiology Division Manager is to present the quarterly report to the Associate Director for review and approval before the report deadline. -The reports for the most recent 2 quarters, Sept through November 2023 and December 2023 through February 2024 were submitted by the due date. -The last two quarterly reports in the current cycle are due June 15, 2024 and August 15, 2024 (only covers two months).

Categories

Cash Management

Other Findings in this Audit

  • 978173 2023-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $126.21M
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $9.96M
21.023 Emergency Rental Assistance Program $7.00M
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $6.81M
93.914 Hiv Emergency Relief Project Grants $3.24M
93.268 Immunization Cooperative Agreements $2.79M
14.218 Community Development Block Grants/entitlement Grants $2.58M
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $2.05M
14.879 Mainstream Vouchers $1.53M
93.566 Refugee and Entrant Assistance_state Administered Programs $1.53M
93.778 Medical Assistance Program $1.03M
14.231 Emergency Solutions Grant Program $958,302
93.354 Public Health Emergency Response: Cooperative Agreement for Emergency Response: Public Health Crisis Response $774,878
93.686 Ending the Hiv Epidemic: A Plan for America — Ryan White Hiv/aids Program Parts A and B (b) $758,131
16.606 State Criminal Alien Assistance Program $585,635
93.977 Preventive Health Services_sexually Transmitted Diseases Control Grants $401,602
93.917 Hiv Care Formula Grants $391,565
16.575 Crime Victim Assistance $385,589
16.320 Academic-Based Drug Field Testing and Training Initiative $375,976
10.555 National School Lunch Program $306,677
93.940 Hiv Prevention Activities_health Department Based $204,177
21.016 Equitable Sharing $152,517
93.918 Grants to Provide Outpatient Early Intervention Services with Respect to Hiv Disease $150,000
93.991 Preventive Health and Health Services Block Grant $131,482
20.205 Highway Planning and Construction $129,212
14.239 Home Investment Partnerships Program $104,037
97.039 Hazard Mitigation Grant $95,321
93.558 Temporary Assistance for Needy Families $84,806
93.153 Coordinated Services and Access to Research for Women, Infants, Children, and Youth $81,829
93.597 Grants to States for Access and Visitation Programs $66,300
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $64,395
93.945 Assistance Programs for Chronic Disease Prevention and Control $62,289
16.738 Edward Byrne Memorial Justice Assistance Grant Program $60,028
14.871 Housing Choice Voucher Program $51,994
93.069 Public Health Emergency Preparedness $46,015
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $42,253
16.742 Paul Coverdell Forensic Sciences Improvement Grant Program $42,108
93.658 Foster Care_title IV-E $35,780
93.944 Human Immunodeficiency Virus (hiv)/acquired Immunodeficiency Virus Syndrome (aids) Surveillance $33,993
14.871 Section 8 Housing Choice Vouchers $32,652
97.024 Emergency Food and Shelter National Board Program $30,416
16.741 Dna Backlog Reduction Program $29,174
97.067 Homeland Security Grant Program $27,200
93.994 Maternal and Child Health Services Block Grant to the States $25,000
14.241 Housing Opportunities for Persons with Aids $24,898
93.590 Community-Based Child Abuse Prevention Grants $19,324
14.267 Continuum of Care Program $17,667
93.967 Cdc's Collaboration with Academia to Strengthen Public Health $16,691
93.008 Medical Reserve Corps Small Grant Program $9,440
16.922 Equitable Sharing Program $8,111
16.588 Violence Against Women Formula Grants $7,845
16.839 Stop School Violence $5,000
93.322 Csels Partnership: Strengthening Public Health Laboratories $4,788
16.543 Missing Children's Assistance $4,351
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $3,202
93.556 Promoting Safe and Stable Families $1,828
93.116 Project Grants and Cooperative Agreements for Tuberculosis Control Programs $1,280
15.904 Historic Preservation Fund Grants-in-Aid $1,191
90.404 2018 Hava Election Security Grants $-2,930
14.896 Family Self-Sufficiency Program $-3,106