Finding 399929 (2023-003)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-06-04
Audit: 308077
Organization: Plymouth County, Iowa (IA)

AI Summary

  • Core Issue: The County failed to complete required quarterly and annual reports for the Coronavirus State and Local Recovery funds correctly.
  • Impacted Requirements: Proper controls and accurate reporting are essential for compliance with funding requirements.
  • Recommended Follow-up: The County should enhance their review processes to ensure timely and accurate reporting in the future.

Finding Text

Significant Deficiency: U.S. Department of Treasury: Assistance Listing Number 21.027 - Coronavirus State and Local Fiscal Recovery Award No.: N/A – Year ended June 30, 2023 Prior Year Audit Finding Reference Number: N/A 2023-003: Criteria: The County is responsible for maintaining proper controls over programs to provide for proper reporting requirements. Condition: During our review of internal control procedures over the Coronavirus State and Local Recovery funds, we identified that the required quarterly and annual report for the County’s project and expenditures were not completed correctly. Cause: This reporting requirement was not met due to an oversight of management. Potential Effect: The funding could be disallowed. Recommendation: The County should continue to review their reporting requirements to ensure that the appropriate reports get filed on a timely basis. Client Response: We will correctly report expenditures on the next report to be filed and will review our procedures for ensuring that the annual reports are accurate.

Corrective Action Plan

Instances of Significant Deficiency: 2023-003: Criteria: The County is responsible for maintaining proper controls over programs to provide for proper reporting requirements. Condition: During our review of internal control procedures over the Coronavirus State and Local Recovery funds, we identified that the required quarterly and annual report for the County’s project and expenditures were not completed correctly. Cause: This reporting requirement was not met due to an oversight of management. Potential Effect: The funding could be disallowed. Recommendation: The County should continue to review their reporting requirements to ensure that the appropriate reports get filed on a timely basis. Client Response: We will correctly report expenditures on the next report to be filed and will review our procedures for ensuring that the annual reports are accurate.

Categories

Internal Control / Segregation of Duties Reporting Significant Deficiency

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $869,825
97.042 Emergency Management Performance Grants $54,844
93.268 Immunization Cooperative Agreements $38,157
16.575 Crime Victim Assistance $29,940
93.778 Medical Assistance Program $13,921
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $12,161
20.600 State and Community Highway Safety $6,533
93.667 Social Services Block Grant $3,217
93.596 Child Care Mandatory and Matching Funds of the Child Care and Development Fund $2,800
93.658 Foster Care_title IV-E $2,564
93.659 Adoption Assistance $1,421
93.472 Title IV-E Prevention and Family Services and Programs (a) $360
93.767 Children's Health Insurance Program $210
93.566 Refugee and Entrant Assistance_state Administered Programs $37