Finding Text
Federal Agency: Department of Education
Federal Program Title: Student Financial Assistance Cluster
Assistance Listing Number: 84.268, 84.033, 84.007, 84.063
Award Period: July 1, 2022 to June 30, 2023
Type of Finding:
• Significant Deficiency in Internal Control over Compliance
• Other matter
Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date. In addition, regulations require that an institution make necessary corrections and return the records within 10 days for any roster files that don’t pass the NSLDS enrollment reporting edits.
Condition: We noted that 2 out of 40 students tested did not have their enrollment status timely updated from full time to graduate in NSLDS.
Questioned Costs: None reported
Context: There was a miscommunication between Carleton and the National Student Clearinghouse as to the status of these students that were marked as complete.
Cause: The College’s processes and controls did not ensure that student status changes were properly and timely reported to NSLDS.
Effect: The NSLDS system is not updated with the student information which can cause the students to not properly enter the repayment period.
Repeat Finding: No
Recommendation: We recommend the Institute review its reporting procedures to ensure that students’ statuses are accurately and timely reported to NSLDS as required by regulations.
Views of Responsible Officials: There is no disagreement with the audit finding.