Finding Text
Finding No. 2023 - 001:
Federal Agency: Department of Housing and Urban Development ("HUD")
Federal Program Title: Moving to Work Demonstration Program (HCVP Only)
Federal Assistance Listing Number: 14.881
Award Period: January 1, 2023 through December 31, 2023
Compliance Requirement: Reporting
Type of Finding: Significant Deficiency in Internal Control over Compliance, Other Matters
Condition/Context
A sample of 60 tenant files tested found that 10 files did not have HUD-50058 data uploaded to the
PIH Information Center ("PIC") in a timely manner. Our sample was a statistically valid sample.
Questioned Costs
N/A
Criteria
Per the agreement between BRHP and the Housing Authority of Baltimore City, BRHP shall create
an Administrative Plan for the program. Per BRHP's Program Administrative Plan, tenant
information must be uploaded to the PIC system for each HUD-50058 report completed no later
than 60 calendar days from the effective date of any action recorded on the form HUD-50058.
Cause
Of the 10 files selected, 8 were families submitted to PIC in 2022 prior to a revision in BRHP's
process to submit weekly. Two of the families were submitted in 2023 with action 7's for an interim
move, a 50058 action. One of these two had an action 7 effective on April 21, 2023, that was
approved on June 23, 2023, and submitted to PIC on June 27, 2023. The other had an action 7
effective May 1, 2023, that was approved on August 15, 2023, and submitted to PIC on August 18,
2023. Both files were submitted within the week of the files being approved during BRHP's weekly
PIC submission but were late due to the late 50058 approval.
Effect
The delay in uploading information to the PIC system may result in inaccurate reporting to HUD
which is used for funding purposes.
Identification of a Repeat Finding
This is a repeat finding from the immediate previous audit, Finding No. 2022-002.
Recommendations
We recommend that BRHP follow its internal policy of reporting to HUD on a weekly basis.
Views of the Responsible Officials
At this time, all files selected for the audit have corresponding records successfully submitted to
HUD through the PIC submission portal. BRHP will continue weekly PIC submissions and clearing
of fatal errors. The late PIC submissions identified were a result of late 50058 approvals which
resulted in late PIC submission. The 50058's were uploaded to PIC within 5 days of the approval.
BRHP monitors 50058's related to moves in a weekly leasing report. In addition, BRHP meets biweekly
to discuss the report. BRHP will monitor the weekly leasing report to review the lease
effective dates to HAP executed dates to ensure the actions are approved timely.