Finding Text
2022-008 Federal Agency: U.S. Department of Agriculture Pass Thru Entity: Oklahoma State Department of Education Program: Child Nutrition Cluster Assistance Listing: 10.553 & 10.555 Grant Period: Year ending June 30, 2022 Condition: Food Service Management Company contract was not properly executed and monitored during FY22. Criteria: 7 CFR Chapter 2 Section 210.16a Food Service Management Companies?Any school food authority (including a State agency in the capacity of a school food authority) may contract with a food service management company its food service operation in one or more of its schools. Cause: Lack of monitoring Context: No written contract was found for the fiscal year 2022 with the food service management company. Two out of the three monthly invoices did not have a detailed supporting documentation for the services billed. Effect: Noncompliance with Uniform Guidance and possible question costs. Recommendation: Written contracts need to be obtained on an annual basis for contract services provided by outside companies on a recurring basis. Controls need to be implemented to insure those amounts paid under these contracts agrees with detail supporting invoices. Repeat Finding from Prior Year: No Views of Responsible Officials and Planned Corrective Action: FY23 Food Service Management contract has been reviewed. Finance Director will compare monthly invoices and detail with the meals claimed to contract terms. Also note that FY24, the District is returning to a self-managed Child Nutrition program.