Finding Text
2023-005 Deficiency in Compliance Over Timely Report Submissions
Federal Program: All
Criteria or Specific Requirement - 45 CFR § 75.512, Report Submission, requires completion of an audit and submission of the data collection form and reporting package within the earlier of thirty calendar days after receipt of the auditors’ report, or nine months after the end of the audit period.
Condition - The audit and data collection form are being submitted after the required due date.
Cause - The Organization did not maintain appropriate levels of staff to ensure compliance with regulatory filing requirements.
Effect - Noncompliance with the requirements of 45 CFR § 75.512. There is a potential for suspension or cessation of federal funding under the federal award. Questioned Cost - To be determined by the grantor.
Context - We reviewed the audit submission date in comparison to the required due date.
Repeat Finding - No
Recommendation - The Organization should take steps to ensure that its financial records are maintained on a current basis, reconciled timely, and audited within nine months after year-end.
View of Responsible Officials and Planned Corrective Actions - Management concurs with the findings. The outside accounting firm has increased staffing needs and implemented a more rigorous reporting and reconciliation schedule as shown in the response to 2023-001.