Finding Text
Statement Condition: The Period 3 and 4 Provider Relief Fund reports were submitted with total revenue/net resident charges for each quarter of 2019, 2020, 2021 and 2022 and in total that did not agree to the net resident service revenues per the quarterly internal and year end audited financial statements. Further, Cottages did not update prior year’s net resident service revenue information in the reporting system. Criteria: Under the terms and conditions of the awards, accurate amounts that agree with the entity's financial records are required to be reported in the Provider Relief Fund report. Cause of Condition: Cottages did not include all third-party payor revenue sources and/or there were year-end audit adjustments that were recorded after the submission of the Period 3 and 4 Provider Relief Fund reports. Further, the reporting system does not allow for prior periods to be updated for errors. Effect of Condition: The auditee reported actual annual revenues that were understated by $941,108 in 2109, $63,483 in 2020, $989,746 in 2021, and $84,602 in 2022 which totals $2,078,939. Despite the understatement of revenues for the respective years, there was still sufficient corrected lost revenues over years 2019-2022 of $6,122,747 that far exceeded the amount of lost revenues claimed for Reporting Period 4 of $820,138. Therefore, Cottages incurred enough lost revenue for the funds received in 2021. Recommendation: We recommend that management implement a control process which includes a documented secondary review of approval of the calculation of the lost revenue. Due to the untimely reporting of this finding, Cottages is past the timeframe for filing revisions to the Period 1, 2 and 3 reports. We also recommend Cottages maintain documentation that details they incurred enough lost revenues to continue to qualify for the full amount of the funding. Views of Responsible Official: Management agrees with the recommendation. See corrective action plan.