Finding Text
Reference Number: 2023-006 Quarterly Financial Status Reports
Federal Agency: U.S. Department of Justice
Federal Program: OVW Technical Assistance Initiative – ALN 16.526
Compliance
Requirement: Reporting
Type of Finding: Significant Deficiency in Internal Control over Compliance
Criteria: Grant agreements require submission of quarterly financial status reports no later than 30 days after the end of each calendar quarter.
Statement of
Condition: One of two quarterly financial status reports tested was filed 60 days after the end of the quarter, which was outside the required 30 day after the end of the quarter deadline.
Statement of Cause: There was a breakdown in controls to ensure required reports are filed by the applicable deadlines outlined in grant agreements.
Possible Asserted
Effect: Noncompliance with reporting requirements outlined in grant agreements to provide federal agencies with timely financial information of federal grant activity.
Questioned Costs: None
Context: One of the two quarterly reports tested was not filed timely. The other quarterly report tested was filed timely.
Repeat Finding: N/A
Recommendation: Management should have procedures to ensure reports are properly filed within the required deadlines outlined in grant agreements.
View of Responsible
Officials and Planned
Corrective Actions: The Director of Finance will ensure Financial Status Reports are filed timely. The deadlines will be added to a calendar that tracks deadlines, maintained by the Director of Finance.