Finding 394633 (2022-002)

Significant Deficiency
Requirement
P
Questioned Costs
-
Year
2022
Accepted
2024-04-25

AI Summary

  • Core Issue: The Foundation submitted the June 30, 2022 data collection form late, missing the deadline.
  • Impacted Requirements: This violates 2 CFR Part 200.512, which mandates timely submission of audit reports.
  • Recommended Follow-Up: Implement new systems to ensure audits are completed and submitted on time.

Finding Text

Finding Number: 2022 002 Data Collection Form Late Submission Repeat Finding: No Questioned Costs: None Funding Agency: U.S. Small Business Administration Title: Shuttered Venue Operators Grant AL Number: 59.075 Award Year: 01/01/2021 06/30/2022 Condition The Foundation did not submit the June 30, 2022 data collection form and reporting package to the Federal Audit Clearinghouse in a timely manner. Criteria The Report Submission that is codified in 2 CFR Part 200.512 requires the auditee must submit the applicable data elements of the data collection form to the Federal Audit Clearinghouse within the earlier of 30 calendar days after receipt of the auditor's report or nine months after the end of the audit period. Cause The Foundation's June 30, 2022 audit was not completed prior to the due date. Effect The Organization was not in compliance with audit submission requirements, resulting in a significant deficiency in internal controls over compliance. Recommendation We recommend the Foundation implement systems and procedures to ensure timely completion of its audit and submission of the audit package to the Federal Audit Clearinghouse. View of Responsible Officials Management agrees with the finding and has committed to a corrective action plan.

Corrective Action Plan

The audit firm used by the Foundation for 30+ years notified the Foundation in summer of 2022 that it would no longer be able to provide local audit staff. After many conversations with the firm it was agreed that they would perform the annual audit and single source audit remotely with staff from first Madison and then Chicago. All of the audit materials and trial balance were uploaded from the Foundation to the audit firm in October 2022. The final audit was not completed until August 2023. In order to improve the timeliness for the annual audit, the Foundation has engaged a local audit firm for subsequent audits.

Categories

Reporting Significant Deficiency Internal Control / Segregation of Duties

Other Findings in this Audit

  • 971075 2022-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
59.075 Shuttered Venue Operators Grant Program $1.46M