Finding 394235 (2022-003)

Finding 2022-003: Special Tests and Provisions  Assistance Listing Number: 19.510  Federal Program: U.S. Refugee Admissions Program  Federal Agency: U.S. Department of State  Pass-Through Entity: Church World Service  Type of Finding: Deficiency in Internal Control over Compliance Criteria: Per the U.S. Department of State, Bureau of Population, Refugees, and Migration, all forcibly displaced and stateless populations are considered at-risk and vulnerable requiring partners to assess the protection needs and to demonstrate accountability to these affected populations. Condition: We noted Team Rubicon had procedures in place to identify, vet, train and deploy volunteers; however, for external volunteers there were no formal internal control procedures to confirm these external volunteers were properly screened and oriented on and agreed to adhere to the program policies. Cause: An external volunteer had been borrowed from an adjacent federally funded entity that served a similar mission and population. Effect or Potential Effect: A failure to properly vet and train volunteers could result in Team Rubicon not being in compliance with federal statutes, regulations and the terms and conditions of federal awards. Questioned Costs: None identified Context: We noted that for an external volunteer, Team Rubicon could not produce evidence that the volunteer was properly screened and oriented, or had agreed to adhere to the program policies. Repeat Finding: Not applicable Recommendation: Management is responsible for establishing controls and procedures to ensure compliance with federal statutes, regulations and the terms and conditions of the federal awards. Views of Responsible Official: Management agrees and acknowledges the finding.