Finding Text
Finding 2023-003
21.027 – Coronavirus State and Local Fiscal Recovery Funds
Noncompliance with Procurement Suspension and Debarment
Criteria:
2 CFR Part 200.214 indicates “the regulations in 2 CFR part 180 restrict awards, subawards, and contracts with
certain parties that are debarred, suspended or otherwise excluded from or ineligible for participation in Federal
assistance programs or activities”.
Condition:
The County did not maintain documentation or have appropriate processes and procedures in place to ensure that
prior to awarding contracts to outside parties the suspended or debarred list was checked to ensure the potential
awardee was not prohibited from receiving federal funds.
Cause:
The County did not have policies and procedures in place to ensure the suspended and debarred list was checked
consistently nor did they retain documentation of the list being checked prior to contracts being awarded to
awardees.
Effect:
The County could award contracts to suspended or debarred parties.
Questioned Costs:
$149,370
Recommendations:
We recommend the County implement processes and procedures to ensure the suspended and debarred listing is
checked prior to awarding contracts to outside parties. In addition, we recommend the County maintain
documentation of this check being performed.
Views of responsible officials:
Hood River County is training personnel to check Sam.gov for debarment of vendors prior to contract negotiation.
A second check point is when vendors are set up in the Finance department Accounts Payable system. Currently
there are no Hood River County vendors who have been on the Federal debarment list.