Finding 2023-002 - Corrective Action Plan
CHSD - 2022-2023 Audit Findings
Finding 2023-002 – EQUIPMENT
Type: Material Weakness in Internal Control / Noncompliance
Program: COVID 19 Education Stabilization Fund (ALN 84.425D – ESSER II Formula)
Condition: The District was unable to locate all Chromebooks selected for testing that were
purchased with ESSER II Formula funds. Also, some Chromebooks that were located did
not have adequate identification tags
Corrective action to be taken:
A. Improved device inventory management – to include ESSER Funded Chromebooks: Consistent with the
goal of improved technology device tracking, CHSD will expand the scope of end-user identification
information collected and monitored via existing Technology Management Systems. By leveraging and
expanding the use of available resources within our Google Administrative Console and GoGuardian,
including deployment of a GoGuardian check-in/check-out functionality, CHSD will possess the details
and tracking information necessary to provide improved device management and tracking in real time.
The following actions, consistent with the goal of this CAP, will be executed as part of the expanded
device monitoring project deployment:
Complete a full review of CHSD Technology Device inventory.
Decommission and/or disable any lost, damaged, stolen, or broken Technology Devices (to
include Chromebooks) and document the outcome of each event (i.e. unsalvageable, returned to
use, lost/stolen, etc.) prior to recycling or further deployment.
Perform routine internal audits of device inventory:
o Per trimester
o Annual summer audit.
B. Proper identification tags on Chromebooks: This is an ongoing corrective action to address devices
which were deployed prior to the purchase of an etching device for the District. Deficient devices are in
the process of being identified, pulled from operations, properly asset tagged via laser engraving, and
returned to operations as time and resources are available. The full review of CHSD Technology Device
Inventory, noted in the first bullet of Section A above, will serve as a secondary compliance review
opportunity to ensure the current efforts provided full compliance with the asset tag requirements.
Additionally, with the purchase of the laser engraver, new Chromebooks/devices are required to have
their asset ID and funding source etched as part of the device set up process which is completed prior to
deployment.
The corrective action timeline is as follows:
A. Improved device inventory management – to include ESSER Funded Chromebooks – Noted
corrective actions are scheduled to be in place and complete by September 1, 2024.
B. Proper identification tags on Chromebooks - Noted corrective action regarding proper Asset Tag
being applied to deficient devices is scheduled to be complete by June 30, 2024.
District Leader Responsible for Corrective Action Plan: The Technology Administrator will be responsible
for ensuring compliance with this corrective action and will provide the results of the noted routine internal
inventory and audit events to the Superintendent for review and data warehousing.
Respectfully submitted,
Marc Forrest, Director of Finance