Finding 393335 (2021-009)

Significant Deficiency Repeat Finding
Requirement
N
Questioned Costs
-
Year
2021
Accepted
2024-04-16

AI Summary

  • Core Issue: The program did not follow federal rules for selecting tenants from the waiting list during the 2021 audit.
  • Impacted Requirements: Documentation for tenant selection was missing, violating 24 CFR regulations.
  • Recommended Follow-up: Management should create procedures to ensure compliance with tenant selection regulations for the Section 8 Housing Choice Voucher Program.

Finding Text

Except as provided in 24 CFR section 982.203 (Special admission (non-waiting list)), all families admitted to the program must be selected from the waiting list. “Selection” from the waiting list generally occurs when the PHA notifies a family whose name reaches the top of the waiting list to come in to verify eligibility for admission (24 CFR sections 5.410, 982.54(d), and 982.201 through 982.207). The above requirements were not met for the 2021 audit. During the audit we selected 2 tenants to test, we noted 2 out of the 2 tenants did not have documentation showing how the tenants were selected from the waiting list. Personnel responsible for selecting new tenants from the waiting list did not keep support. The above condition resulted in the Authority being out of compliance with federal regulations. We recommend that Management implement procedures to ensure compliance with the above regulations as it relates to the Section 8 Housing Choice Voucher Program. See Management's Corrective Action plan.

Corrective Action Plan

Finding # 2021-009 HCV Waiting List Tenant Selection Corrective Action Plan: With the newly hired staff as of October 2022, the process of selecting eligible tenants from the list has been accomplished by identifying the preference and verifying in writing the reason for such preference to move forward with the housing the applicant. All verification is kept in the eligible tenant file. The existing staff has had 10-15 years' experience maintaining Federal program waiting list.

Categories

HUD Housing Programs Eligibility

Other Findings in this Audit

  • 393330 2021-004
    Material Weakness Repeat
  • 393331 2021-005
    Material Weakness Repeat
  • 393332 2021-006
    Material Weakness Repeat
  • 393333 2021-007
    Material Weakness Repeat
  • 393334 2021-008
    Material Weakness Repeat
  • 969772 2021-004
    Material Weakness Repeat
  • 969773 2021-005
    Material Weakness Repeat
  • 969774 2021-006
    Material Weakness Repeat
  • 969775 2021-007
    Material Weakness Repeat
  • 969776 2021-008
    Material Weakness Repeat
  • 969777 2021-009
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
14.871 Section 8 Housing Choice Vouchers $63,948