Corrective Action:
Employee Classification Review:
- Conducts a comprehensive review of all employees claimed under the CSLFRF program.
- Verify that each employee included in the program's cost claims is correctly categorized based on their role and department.
- Ensure that payroll records accurately reflect the departmental assignments of each employee for the relevant fiscal year.
Internal Controls Enhancement:
- Strengthen internal controls related to cost allocation for federally funded programs.
- Implement a review process for payroll costs charged to federal programs, including periodic audits or cross‐checks against departmental records.
- Establish clear guidelines and documentation requirements for including employees in federally funded programs.
Training and Communication:
- Train relevant personnel, including payroll staff and departmental managers, on correctly classifying and documenting costs for federally funded programs.
- Ensure that all staff involved in cost allocation know the requirements and guidelines set forth by the CSLFRF program.
Regular Monitoring and Reporting:
- Develop a monitoring schedule to review costs claimed under the CSLFRF program regularly.
- Generate reports to track payroll costs associated with the program and compare them against departmental records.
- Implement a reporting mechanism to alert management of any discrepancies or inconsistencies in cost allocation.
Documentation and Record‐Keeping:
- Maintain thorough documentation of employee assignments, payroll records, and cost allocation for the CSLFRF program.
- Establish a centralized repository for all documents related to federally funded programs for easy access during audits or reviews.
Management Oversight:
- Assign responsibility to a designated individual or team to oversee compliance with cost allocation requirements for the CSLFRF program.
- Regularly review the corrective action plan's implementation progress and address any issues or challenges.
Proposed Completion Date: 9/30/2024
Name of contact person: Robert Garcia, Grants Manager 1
Contact: Robert.garcia@pharr‐tx.gov