Finding Text
2023-001 – Late Submission of the Annual Federal Reporting Package
Federal Program Information:
Funding Agency: U.S. Department of the Treasury
Title: COVID-19 Coronavirus State and Local Fiscal Recovery
Funds
Assistance Listing Number: 21.027
Award Period: July 1, 2022 – June 30, 2023
Criteria: 2 CFR 200.512 requires that the annual federal reporting package including the data
collection form be submitted within nine months after the end of the audit period.
Condition: The City did not submit the annual federal reporting package within nine months
after June 30, 2023.
Questioned Costs: None
Cause: The City has experienced turnover in the accounting department and this caused a delay
in the preparation of capital asset records related to governmental activities at year-end. Due to
this delay, the City was not able to meet the annual federal reporting package submission
deadline.
Effect: The City is not in compliance with the annual federal reporting package deadline set forth
by OMB Uniform Guidance.
Auditor’s Recommendation: The City should improve processes to help ensure that financial
statement balances are accurately reconciled to assist with the timely preparation and submission
of the annual federal reporting package.
Management’s Response: The City has successfully filled the critical vacancies in the accounting
department and is looking to add one additional position before the end of the fiscal year. To
address the need for financial reporting continuity, the City will cross-train accounting personnel
to help ensure all financial reporting duties, including the preparation of capital asset records, are
adequately covered. This will help ensure that the annual federal reporting package is completed
and submitted within nine months after the end of the audit period.
Responsible Party: Clerk / Treasurer
Anticipated Completion: March 2024