Finding Text
Finding: 2022-002: Late Reporting Federal Agency: U.S. Department of Education Program Name: Student Financial Assistance Cluster AL # and Program Name: 84.063 Federal Pell Grant Program Federal Award Numbers: N/A Federal Award Year: July 1, 2021 ? June 30, 2022 Questioned Costs: Known: None Likely: None Compliance Requirement: Reporting Criteria Per Federal Register, Volume 85, Number 135, July 14, 2020, institutions must report student disbursement data within 15 calendar days after the institution makes a disbursement to a student. Condition Found During our reporting testing, we selected a sample of 25 students and noted there were three for which the reports were submitted 36 days after the institution made the disbursements. Cause and Effect The University did not have an adequate control to ensure that the reporting of student disbursement data occurred within the 15-day requirement. Repeat Finding This finding is not a repeat finding in the immediately prior audit. Statistical Sampling The sample was not intended to be, and was not, a statistically valid sample. Recommendation We recommend the University implement a process and related control to ensure the student disbursement reports are submitted timely. Views of Responsible Officials The University agrees with the condition reported. Staffing changes in the department responsible for the Pell reporting led to a brief period of delayed reporting. The University has improved the reporting process and controls to ensure the timeliness of future reporting.