Finding Text
Accounting Software
Condition: During audit fieldwork, our testing we noted the District is using an accounting software
package that is outdated and provides minimal support for issues that arise. The software allowed for funds
to be out of balance and Trial Balances that did not match the general ledger, and journal entries to be
posed to prior fiscal years.
Criteria: A good software system should restricted the capability of posting one-sided entries and should
close each fiscal year to not allow for journal entries to be posted in prior fiscal years.
Cause: Year-end entries were required in order to balance funds and accurately present the District’s
financial statements.
Effect: The District’s financial statements did not represent the actual activity of the fiscal year audited at
audit fieldwork.
Recommendation: We recommend the District review the current accounting software package and
investigate the purchase of a new software. If the District retains the software package, we recommend
the District ensure funds are balanced and the general ledger matches the trial balances provided at audit
fieldwork.