Finding Text
Unofficial Withdrawals Significant Deficiency
DEPARTMENT OF EDUCATION
ALN #: 84.268, 84.063 and 84.007
Federal Award Identification #: 2022-2023 Financial Aid Year
Condition: The University did not properly evaluate a student as a potential unofficial withdrawal based on all F grades for the Spring 2023 term and did not process a return to Title IV (R2T4) calculation.
Criteria: 34 CFR 668.22
Questioned Costs: $3,460
Context: From our disbursement sample, 1 out of 60 tested did not appear to have been properly evaluated as an unofficial withdrawal based on the student having all F grades for the Spring 2023 term. If the student’s attendance could not be determined for the term, then the University should have processed the return defaulting to 50%. The questioned costs reflect a R2T4 calculation that defaults to 50%.
Cause: Staff turnover and management oversight. The University is to review students with Title IV aid and no passing grades 30 days after the end of each term to determine if the student unofficially stopped attending and unearned Title IV aid should be returned.
Effect: Return of Title IV funds were not performed accurately or timely
Identification as repeat finding, if applicable: Not applicable.
Recommendation: We recommend a zero credit report be run at the end of each semester to ensure all potential unofficial withdrawals are followed up on so that R2T4’s are completed timely when required.
Views of Responsible Officials and Planned Corrective Action: Management agrees with the finding. See corrective action plan.