FAC Explorer

Finding 390522 (2023-001)

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Requirement
L
Questioned Costs
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Year
2023
Accepted
2024-03-30
Audit: 301276
Organization: Saint Francis University (PA)
Auditor: Baker Tilly US LLP

AI Summary

  • Core Issue: The University failed to provide adequate documentation for inputs in the FISAP report related to federal financial aid programs.
  • Impacted Requirements: Title IV regulations mandate that the FISAP must be supported by appropriate documentation.
  • Recommended Follow-Up: The University should improve its FISAP preparation processes to ensure accurate reporting and proper documentation retention.

Finding Text

Federal Program: Student Financial Assistance Cluster – Federal Supplemental Educational Opportunity Grants, Federal Work Study Program Federal Agency: U.S. Department of Education Pass-Through Entity: Not Applicable Assistance Listing Number: 84.007, 84.033 Federal Award Year: June 30, 2023 Criteria: Title IV regulations require the University to annually prepare and submit a Fiscal Operations Report and Application to Participate (FISAP). The amounts input into the FISAP are required to be supported with appropriate documentation. Condition: The Federal Supplemental Educational Opportunity Grants and Federal Work Study Program sections of the FISAP (Part VI), contained several inputs that could not be reconciled to underlying supporting documentation. Cause: Turnover in the financial aid office contributed to the University not being able to provide proper documentation for the filed FISAP report. Effect: The University was not able to support information reported on the FISAP with underlying supporting documentation. Questioned Costs: There are no questioned costs associated with this finding. Recommendation: The University should enhance its procedures for preparing the FISAP to ensure the correct information is reported and supporting documentation is retained. Views of Responsible Officials: The University acknowledges and concurs with the finding. The University will improve efforts over the FISAP reporting requirements and retain supporting documentation.

Corrective Action Plan

Condition The Federal Supplemental Educational Opportunity Grants and Federal Work Study Program sections of the FISAP (Part VI), contained several inputs that could not be reconciled to underlying supporting documentation. Corrective Action Plan Corrective Action Planned: The newly hired Director of Financial Aid will be required to retain all data and reports related to the FISAP report which relates to the audit. The Director has been cross training the necessary Financial Aid Office Staff in process of obtaining and retaining all data related to the FISAP. The Director has taken the time to refer to previous reports, notes, and instructions in completing the 2023 FISAP. The sections in question have been completed correctly and have similar reporting to prior years. Name(s) of Contact Person(s) Responsible for Corrective Action: Tom Kendziora, Director of Financial Aid Anticipated Completion Date: September 30, 2023

Categories

Student Financial Aid Reporting

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $15.94M
84.063 Federal Pell Grant Program $2.20M
84.038 Federal Perkins Loan Program $1.07M
84.047 Trio_upward Bound $693,904
93.493 Community Project Funding/congressional Directives $500,000
17.207 Employment Service/wagner-Peyser Funded Activities $333,956
84.033 Federal Work-Study Program $242,243
84.007 Federal Supplemental Educational Opportunity Grants $195,370
59.037 Small Business Development Centers $176,044
93.778 Medical Assistance Program $158,622
15.808 U.s. Geological Survey_ Research and Data Collection Cooperative Agreements $53,165
10.868 Rural Energy for America Program $45,654
11.457 Chesapeake Bay Studies - National Oceanic and Atmospheric Administration $26,429
43.008 Education $24,987
15.255 Science and Technology Projects Related to Coal Mining and Reclamation $24,046