FAC Explorer

Finding 390210 (2023-001)

Significant Deficiency
Requirement
L
Questioned Costs
-
Year
2023
Accepted
2024-03-29
Audit: 301108
Organization: California State University (CA)
Auditor: Kpmg LLP

AI Summary

  • Core Issue: Six students' enrollment certifications were not completed within the required 60-day timeframe.
  • Impacted Requirements: Compliance with federal regulations (34 CFR 690.83(b)(2), 34 CFR 682.610, 34 CFR 685.309, and 34 CFR 674.19) for timely and accurate enrollment reporting.
  • Recommended Follow-up: Address staffing shortages in the registrar's office to ensure proper monitoring and adherence to certification timelines.

Finding Text

Criteria: The Code of Federal Regulations 34 CFR 690.83(b)(2), 34 CFR 682.610, 34 CFR 685.309, and 34 CFR 674.19 require institutes review, update, and certify student enrollment reporting roster on timely and accurate basis at both the campus and program level. Enrollment roster should be certified every 60 days or every other month. Condition and Context: We reviewed 6 in-scope campuses and a sample of 40 students who graduated, withdrew, or had a change in enrollment during the fiscal year. Of the 40 students tested, 6 students’ enrollment were not certified within the required 60 days period. Cause and Effect: The campus experienced major personnel changes in the registrar office and did not have adequate staffing in place to monitor the required procedures.

Categories

Reporting

Other Findings in this Audit

  • 390208 2023-001
    Significant Deficiency
  • 390209 2023-001
    Significant Deficiency
  • 390211 2023-001
    Significant Deficiency
  • 390212 2023-002
    Significant Deficiency Repeat
  • 390213 2023-002
    Significant Deficiency Repeat
  • 390214 2023-002
    Significant Deficiency Repeat
  • 390215 2023-002
    Significant Deficiency Repeat
  • 966650 2023-001
    Significant Deficiency
  • 966651 2023-001
    Significant Deficiency
  • 966652 2023-001
    Significant Deficiency
  • 966653 2023-001
    Significant Deficiency
  • 966654 2023-002
    Significant Deficiency Repeat
  • 966655 2023-002
    Significant Deficiency Repeat
  • 966656 2023-002
    Significant Deficiency Repeat
  • 966657 2023-002
    Significant Deficiency Repeat

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $1.18B
84.063 Federal Pell Grant Program $1.03B
84.038 Federal Perkins Loan Program $23.42M
84.007 Federal Supplemental Educational Opportunity Grants $22.86M
84.033 Federal Work-Study Program $21.07M
93.310 Trans-Nih Research Support $3.40M
84.047 Trio_upward Bound $2.68M
93.364 Nursing Student Loans $2.30M
47.076 Education and Human Resources $2.08M
84.425 Education Stabilization Fund $1.72M
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $1.60M
43.001 Science $1.52M
93.658 Foster Care_title IV-E $1.23M
84.365 English Language Acquisition State Grants $1.07M
84.042 Trio_student Support Services $1.01M
84.044 Trio_talent Search $868,343
84.103 Trio Staff Training Program $722,228
84.335 Child Care Access Means Parents in School $593,389
84.326 Special Education_technical Assistance and Dissemination to Improve Services and Results for Children with Disabilities $592,993
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $552,386
21.027 Coronavirus State and Local Fiscal Recovery Funds $551,312
47.074 Biological Sciences $540,300
11.420 Coastal Zone Management Estuarine Research Reserves $518,147
12.630 Basic, Applied, and Advanced Research in Science and Engineering $478,965
93.732 Mental and Behavioral Health Education and Training Grants $469,597
93.837 Cardiovascular Diseases Research $442,995
84.217 Trio_mcnair Post-Baccalaureate Achievement $438,338
84.325 Special Education - Personnel Development to Improve Services and Results for Children with Disabilities $431,626
64.204 Veterans Legacy Grants Program $408,877
97.039 Hazard Mitigation Grant $408,311
47.049 Mathematical and Physical Sciences $326,008
81.117 Energy Efficiency and Renewable Energy Information Dissemination, Outreach, Training and Technical Analysis/assistance $320,082
16.575 Crime Victim Assistance $310,867
12.900 Language Grant Program $302,020
81.049 Office of Science Financial Assistance Program $295,276
93.307 Minority Health and Health Disparities Research $261,448
15.564 Central Valley Project Conservation Program $256,108
11.028 Connecting Minority Communities Pilot Program $246,902
93.859 Biomedical Research and Research Training $239,415
84.235 Rehabilitation Services Demonstration and Training Programs $239,009
47.050 Geosciences $223,376
45.163 Promotion of the Humanities_professional Development $200,179
12.U01 U.s. Department of Defense [not Classified Elsewhere] $176,287
16.922 Equitable Sharing Program $129,962
10.561 State Administrative Matching Grants for the Supplemental Nutrition Assistance Program $129,139
10.223 Hispanic Serving Institutions Education Grants $126,272
84.129 Rehabilitation Long-Term Training $120,942
93.600 Head Start $116,936
11.012 Integrated Ocean Observing System (ioos) $105,776
93.847 Diabetes, Digestive, and Kidney Diseases Extramural Research $92,343
16.525 Grants to Reduce Domestic Violence, Dating Violence, Sexual Assault, and Stalking on Campus $88,777
11.419 Coastal Zone Management Administration Awards $86,339
10.664 Cooperative Forestry Assistance $85,771
12.RD U.s. Department of Defense [not Classified Elsewhere] $82,754
93.866 Aging Research $81,537
93.084 Prevention of Disease, Disability, and Death by Infectious Diseases $81,355
81.RD MacHine Learning Based Model [not Classified Elsewhere] $76,941
47.070 Computer and Information Science and Engineering $75,089
93.242 Mental Health Research Grants $68,959
15.808 U.s. Geological Survey_ Research and Data Collection $67,207
45.161 Promotion of the Humanities_research $65,770
94.013 Volunteers in Service to America $62,680
93.865 Child Health and Human Development Extramural Research $58,835
59.075 Shuttered Venue Operators Grant Program $55,367
66.461 Regional Wetland Program Development Grants $54,893
93.855 Allergy, Immunology and Transplantation Research $53,808
47.075 Social, Behavioral, and Economic Sciences $53,343
12.431 Basic Scientific Research $51,469
93.391 Activities to Support State, Tribal, Local and Territorial (stlt) Health Department Response to Public Health Or Healthcare Crises $51,172
11.478 Center for Sponsored Coastal Ocean Research_coastal Ocean Program $49,634
16.560 National Institute of Justice Research, Evaluation, and Development Project Grants $49,592
15.810 National Cooperative Geologic Mapping Program $46,547
21.017 Social Impact Partnerships to Pay for Results Act (sippra) (b) $42,074
84.382 Strengthening Minority-Serving Institutions $40,829
11.999 Marine Debris Program $34,553
93.399 Cancer Control $32,179
10.558 Child and Adult Care Food Program $31,450
93.RD Nih Infant and Toddler Toolbox [not Classified Elsewhere] $31,282
45.160 Promotion of the Humanities_fellowships and Stipends $29,934
81.RD Sensei [not Classified Elsewhere] $26,641
93.394 Cancer Detection and Diagnosis Research $25,883
84.367 Improving Teacher Quality State Grants $25,731
12.550 The Language Flagship Grants to Institutions of Higher Education $25,030
93.879 Medical Library Assistance $24,719
97.067 Homeland Security Grant Program $23,560
11.429 Marine Sanctuary Program $22,203
11.469 Congressionally Identified Awards and Projects $19,948
11.454 Unallied Management Projects $16,712
45.169 Promotion of the Humanities_office of Digital Humanities $16,476
81.123 National Nuclear Security Administration (nnsa) Minority Serving Institutions (msi) Program $14,425
43.008 Education $13,796
12.006 National Defense Education Program $13,712
47.041 Engineering $12,223
12.300 Basic and Applied Scientific Research $11,088
45.024 Promotion of the Arts_grants to Organizations and Individuals $10,891
93.273 Alcohol Research Programs $10,792
11.417 Sea Grant Support $10,000
15.664 Fish and Wildlife Coordination and Assistance Programs $9,902
15.224 Cultural Resource Management $9,845
93.157 Centers of Excellence $9,371
93.575 Child Care and Development Block Grant $8,392
15.945 Cooperative Research and Training Programs Ð Resources of the National Park System $7,424
93.353 21st Century Cures Act - Beau Biden Cancer Moonshot $6,790
15.512 Central Valley Project Improvement Act, Title Xxxiv $6,659
94.006 Americorps $5,804
84.408 Postsecondary Education Scholarships for Veteran's Dependents $5,547
45.129 Promotion of the Humanities_federal/state Partnership $4,052
45.025 Promotion of the Arts_partnership Agreements $4,000
20.819 Ballast Water Treatment Technologies $2,846
93.121 Oral Diseases and Disorders Research $2,573
47.084 Nsf Technology, Innovation, and Partnerships $2,500
84.411 Investing in Innovation (i3) Fund $2,256
47.079 Office of International Science and Engineering $2,172
15.608 Fish and Wildlife Management Assistance $1,866
84.031 Higher Education_institutional Aid $1,718
45.164 Promotion of the Humanities_public Programs $1,231
10.699 Partnership Agreements $1,223
15.904 Historic Preservation Fund Grants-in-Aid $1,000
15.657 Endangered Species Conservation Ð Recovery Implementation Funds $539