Finding Text
U.S Department of Health and Human Services
Passed-through Eckerd Youth Alternatives, Inc.
ALN Number: 93.667
Program Name: Social Security Blocks Grant
U.S Department of Health and Human Services
Passed-through Eckerd Youth Alternatives, Inc.
ALN Number: 93.558
Program Name: Temporary Assistance for Needy Families
State of Florida Department of Children and Families
Passed-through Family Support Services of Suncoast
CSFA Number: 60.214
Project Name: Family Preservation and CWS Diversion Program – Circuit 6
See Financial Statement Finding 2023-001
Material Weakness
Criteria: The schedule of expenditures of federal awards and state financial assistance (the Schedule) should reflect expenditures of federal and state programs. Generally, this would mean that the expenses reported should reconcile to the consolidated financial statements.
2 CFR 200.510(b) indicates that the auditee must prepare a schedule of expenditures of federal awards for the period covered by the auditee’s financial statements which must include total federal awards expended as determined in accordance with 2 CFR 200.502.
Rule 69I-5.003 of the Department of Financial Services, Rules, Chapter 69I-5, Florida Administrative Code, State Financial Assistance, requires an auditee to prepare a schedule of expenditures of state financial assistance for the period covered by the auditee’s financial statements.
Condition: When compiling the Schedule, the Organization omitted expenditures from one federal program and one state project, resulting in the Schedule being incomplete and inaccurate.
Cause: Proper controls were not put into place in order to ensure that all post-award notices received from funding agencies were properly incorporated into the Schedule.
Effect or Potential Effect: The amounts that are misreported could potentially be in the wrong fiscal year or perpetually omitted from the Schedule, impacting future funding from government agencies. ALN Number 93.667 was understated on the Schedule $564,123. ALN Number 93.558 was overstated on the Schedule by $1,139,173. CSFA Number 60.214 was understated on the Schedule by $727,339.
Recommendation: We recommend that management enhance controls and procedures to ensure all post-award notices received from funding agencies are properly incorporated into the Schedule. We recommend management enhance controls around the Schedule reconciliation process back to the consolidated financial statements.
Questioned Costs: None
Context: This finding is isolated to the federal programs and state project identified above.
Repeat Finding: This is not a repeat finding.
Views of Responsible Officials: Management agrees with the finding. See Corrective Action Plan.