Finding Text
2023-003 Significant Deficiency: National Student Loan Data System (NSLDS) Report (U.S. Department of Education, William D. Ford Direct Loan Program, ALN #84.268 and Federal Pell Grant Program, ALN #84.063) (Repeat finding of 2022-001)
Criteria: In accordance with 34 CFR 685.309(b) and 34 CFR section 690.83(b)(2), for Direct Loans and Pell grants, respectively, once the Enrollment Reporting roster file is received from the NSLDS, the institution must update the Enrollment Reporting roster file for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date, and submit the changes to NSLDS.
Statement of Condition: During the audit, it was noted that the University incorrectly reported student enrollment status for changes in enrollment.
Questioned Costs: Such information is not applicable for this finding since it is nonmonetary in nature.
Perspective Information: The audit included a detailed testing of 40 student files, of which this significant deficiency applies to 12, indicating an error rate of 30.00%.
Cause and Effect: Due to lapses in communication between departments, in certain instances, the University failed to provide NSLDS with accurate updates to student enrollment statuses, resulting in misrepresentation within the NSLDS system.
Recommendation: The University should ensure that the correct enrollment status is reported to NSLDS.
View of Responsible Officials:
The University concurs with this finding. Student enrollment status is pulled monthly into a report and submitted to clearinghouse out of Colleague. The failure of the system to pull the correct enrollment status for changes in enrollment is noted and the Director of Financial Aid and the Registrar of the university will work in conjecture to determine why the report that pulls out of the system is not pulling accurate student enrollment status for changes in enrollment. Once fixed, we will continue to monitor by pulling a list of random sampling of students out of each monthly report to ensure that enrollment status is being reported correctly.