FAC Explorer

Finding 389436 (2023-002)

Significant Deficiency
Requirement
C
Questioned Costs
-
Year
2023
Accepted
2024-03-29
Audit: 300379
Organization: Sisseton-Wahpeton College (SD)
Auditor: Brady Martz & Associates PC

AI Summary

  • Issue: The College drew down more cash from grants than it had actual expenditures to cover, violating cash management requirements.
  • Impacted Requirements: Compliance with grant cash management rules, specifically those requiring reimbursement-based operations.
  • Recommended Follow-Up: The College should revise its review process for drawdown requests to ensure proper oversight before submission.

Finding Text

Federal Program Research and Development Cluster AL #47.076, AL #47.083, AL #93.859 Criteria The College is required to comply with grant cash management requirements. Condition It was noted the College drew down more cash than they had expenditures to cover. As the grant requirements state that the grant operates on a reimbursement basis, the College was not in compliance with cash management requirements. Questioned Costs None Context We reviewed the College’s drawdown requests and compared them to expenditures incurred, noting more drawdown monies requested than expenditures. Effect The College drew down excess grant funds during the year ended June 30, 2023. Cause Review procedures over grant drawdowns have not been effectively designed and implemented. Repeat Finding Not a repeat finding. Recommendation We recommend the College reviews its policy for reviewing drawdown requests to ensure that an appropriate level of review before the drawdown is submitted. Views of Responsible Officials Management recognizes the deficiency and plans to change the process for how the College calculates the drawdown.

Categories

Cash Management

Other Findings in this Audit

  • 389434 2023-002
    Significant Deficiency
  • 389435 2023-002
    Significant Deficiency
  • 389437 2023-002
    Significant Deficiency
  • 389438 2023-002
    Significant Deficiency
  • 389439 2023-002
    Significant Deficiency
  • 389440 2023-002
    Significant Deficiency
  • 389441 2023-002
    Significant Deficiency
  • 389442 2023-002
    Significant Deficiency
  • 965876 2023-002
    Significant Deficiency
  • 965877 2023-002
    Significant Deficiency
  • 965878 2023-002
    Significant Deficiency
  • 965879 2023-002
    Significant Deficiency
  • 965880 2023-002
    Significant Deficiency
  • 965881 2023-002
    Significant Deficiency
  • 965882 2023-002
    Significant Deficiency
  • 965883 2023-002
    Significant Deficiency
  • 965884 2023-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
15.027 Assistance to Tribally Controlled Community Colleges and Universities $1.70M
84.101 Career and Technical Education - Grants to Native Americans and Alaska Natives $643,212
84.063 Federal Pell Grant Program $595,415
47.076 Education and Human Resources $476,245
84.031 Higher Education_institutional Aid $433,382
15.114 Indian Education_higher Education Grant Program $289,026
10.500 Cooperative Extension Service $267,306
12.630 Basic, Applied, and Advanced Research in Science and Engineering $258,450
10.766 Community Facilities Loans and Grants $163,812
84.425 Education Stabilization Fund $128,529
93.859 Biomedical Research and Research Training $93,129
47.083 Integrative Activities $92,036
10.221 Tribal Colleges Education Equity Grants $70,927
45.311 Native American and Native Hawaiian Library Services $69,211
84.365 English Language Acquisition State Grants $32,040
84.007 Federal Supplemental Educational Opportunity Grants $27,432
84.378 College Access Challenge Grant Program $13,650
84.033 Federal Work-Study Program $8,475