FAC Explorer

Finding 389356 (2023-002)

Significant Deficiency
Requirement
N
Questioned Costs
-
Year
2023
Accepted
2024-03-29
Audit: 300356
Organization: Antioch University (OH)
Auditor: Rsm US LLP

AI Summary

  • Core Issue: The University failed to report enrollment changes for 3 out of 25 students within the required 60 days and misclassified 6 students' statuses.
  • Impacted Requirements: This finding indicates non-compliance with federal regulations at 34 CFR 685.309(b) regarding timely and accurate reporting to the NSLDS.
  • Recommended Follow-up: The University should review and improve its reporting procedures to ensure all enrollment status changes are accurate and timely.

Finding Text

Finding 2023-002 Federal Program: Student Financial Assistance Cluster Federal Assistance Listing Number: 84.063 and 84.268 Federal Agency: Department of Education Award Year: 2023 Criteria: The University is required to report enrollment information accurately and on a timely basis as required through specific regulations at 34 CFR 685.309(b). Condition: During the course of our special tests and provisions, we identified 3 students from a sample of 25 where the number of days between the enrollment change and reporting to National Student Loan Data System (NSLDS) was not within the required 60 days. We also identified 6 students from our sample of 25 who were reported as withdrawn instead of as graduated. Additionally, we identified 2 students from our sample of 25 whose program start date did not agree to the University’s records. Cause: Administrative oversight by personnel in reporting the status accurately and timely did not operate as designed. Context: Controls did operate properly for the University to notify NSLDS accurately and within the required timeframe. Effect: The University has not complied with certain requirements of FSA Handbook and Federal Code of Regulations to report enrollment status changes accurately and timely. Questioned Costs: None Repeat Finding: No Recommendations: The University should evaluate sufficiency of current procedures to ensure that all status changes are reported in a timely and accurate manner for students who receive federal loans. Corrective Action Plan: See page 40 for Corrective Action Plan.

Corrective Action Plan

Corrective Action Taken or Planned: The University has experienced changes in staffing for personnel involved in enrollment reporting and system irregularities with multiple programs with the National Clearing House. These inconsistencies have caused delays in processing and response to enrollment reporting changes. Antioch University has hired a new Director of Records Administration with a primary responsibility for NSLDS reporting. The University will implement a comprehensive training plan for new individuals and teams, including improved documentation of procedures, increased clarity regarding the process for the necessity of error resolution, and a review of system processing to help reduce errors in reporting and increase efficiency. In addition, internal reviews and control audits will be performed throughout the year to ensure accuracy in NSLDS reporting and alignment with the National Clearing House guidance. Person Responsible for Corrective Action: Maureen Heacock, the Registrar and Katy Stahl, Executive Director of Financial Aid & Scholarships are responsible for executing the corrective action plan. Anticipated Completion Date: Fiscal year 2024

Categories

Special Tests & Provisions Student Financial Aid Period of Performance Reporting Matching / Level of Effort / Earmarking Internal Control / Segregation of Duties

Other Findings in this Audit

  • 389355 2023-001
    Significant Deficiency
  • 389357 2023-001
    Significant Deficiency
  • 389358 2023-002
    Significant Deficiency
  • 965797 2023-001
    Significant Deficiency
  • 965798 2023-002
    Significant Deficiency
  • 965799 2023-001
    Significant Deficiency
  • 965800 2023-002
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.268 Federal Direct Student Loans $62.79M
84.033 Federal Work-Study Program $995,977
84.063 Federal Pell Grant Program $697,773
84.007 Federal Supplemental Educational Opportunity Grants $608,106
93.191 Graduate Psychology Education Program and Patient Navigator and Chronic Disease Prevention Program $443,369
93.732 Mental and Behavioral Health Education and Training Grants $270,229
84.425M Education Stablization Fund $240,034
45.313 Laura Bush 21st Century Librarian Program $114,497
66.950 National Environmental Education Training Program $55,721
11.431 Climate and Atmospheric Research $54,654
94.013 Americorps Volunteers in Service to America $51,633
15.945 Cooperative Research and Training Programs Ð Resources of the National Park System $13,709
93.104 Comprehensive Community Mental Health Services for Children with Serious Emotional Disturbances (sed) $6,750
10.102 Emergency Forest Restoration Program $5,419
10.684 International Forestry Programs $4,612
15.634 State Wildlife Grants $4,502
45.129 Promotion of the Humanities_federal/state Partnership $1,576