Finding Text
2023-003 Significant Deficiency: National Student Loan Data System (NSLDS) Report (U.S. Department
of Education, William D. Ford Direct Loan Program, ALN #84.268 and Federal Pell Grant Program, ALN
#84.063) (Repeat Finding 2022-002)
Criteria: In accordance with 34 CFR 685.309(b) and 34 CFR section 690.83(b)(2), for Direct Loans and
Pell grants, respectively, once the Enrollment Reporting roster file is received from the NSLDS, the
institution must update the Enrollment Reporting roster file for changes in student status, report the
date the enrollment status was effective, enter the new anticipated completion date, and submit
the changes to NSLDS.
Statement of Condition: During the audit, it was noted that the University incorrectly reported
student enrollment status at changes in enrollment.
Questioned Costs: Such information is not applicable for this finding since it is nonmonetary in
nature.
Perspective Information: The audit included a detailed testing of 40 student files, of which this
significant deficiency applies to 5, indicating an error rate of 12.50%.
Cause and Effect: Due to lapses in communication between departments, in certain instances, the
University failed to provide NSLDS with accurate updates to student enrollment statuses, resulting in
misrepresentation within the NSLDS system.
Recommendation: The University should ensure that the correct enrollment status is reported to
NSLDS.
View of Responsible Officials: The University is continuing to improve communication between the
Registrar’s office, Financial Aid office, National Student Clearinghouse, and NSLDS with the goal of
clear and correct reporting to NSLDS. Staff between the different departments have participated in
training on enrollment reporting and how National Student Clearinghouse works directly with
NSLDS. A monthly check list has also been created to make sure items are getting completed.