Finding Text
2023-009: Special Tests and Provisions: Enrollment Reporting
Federal agency: U.S. Department of Education
Federal program title: Student Financial Assistance
ALN Number: 84.007, 84.033, 84.063, 84.268, 84.379
Pass-Through Agency: N/A
Pass-Through Number(s): N/A
Award Period: July 1, 2022 through June 30, 2023
Type of Finding:
• Significant Deficiency in Internal Control over Compliance
• Other Matters
Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 682.610, states that institutions must report accurately the enrollment status of all students regardless of if they receive aid from the institution or not. Changes to said status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days.
Per Uniform Guidance 2 CFR 200.303, nonfederal entities receiving federal awards are required to establish and maintain internal controls designed to reasonably ensure compliance with federal laws, regulations, and program compliance requirements.
Condition: The University did not properly report student enrollment changes for one student who received federal student aid to the National Student Loan Data System (NSLDS).
Questioned costs: None.
Context: During our testing of 28 students, we identified 1 student had the incorrect effective date and was reported past the 60-day reporting timeframe.
Cause: The University did not have the appropriate resources and staffing in place to verify they were in compliance with all requirements.
Effect: Student could have inaccurate loan status if their enrollment status is not changed timely.
Repeat finding: No.
Recommendation: We recommend the University review current processes for reporting to NSLDS and implement procedures to ensure submissions are reported timely and accurately.
Views of responsible officials: There is no disagreement with the audit finding.