Finding Text
Federal Agency: U.S. Department of Education
Federal Program Title: Student Financial Aid Cluster
Assistance Listing Number: Various
Award Period: July 1, 2022 to June 30, 2023
Type of Finding:
• Significant Deficiency in Internal Control Over Compliance
• Other Matters
Criteria or specific requirement: The Code of Federal Regulations, 34 CFR 685.309 requires that enrollment status changes for students be reported to NSLDS within 30 days or within 60 days if the student with the status change will be reported on a scheduled transmission within 60 days of the change in status. Regulations require the status include an accurate effective date.
Condition: During our testing, we noted one out of eight students tested, effective enrollment date per the institution did not match the student's effective date reported to NSLDS.
Questioned costs: None
Context: We noted discrepancies in the data reported in NSLDS compared to the data in the College’s records.
Cause: The College’s processes and controls did not ensure that the effective dates were properly reported to NSLDS.
Effect: The NSLDS system is not updated with the correct student information which can cause a student to not properly enter the repayment period.
Repeat finding: Yes
Recommendation: We recommend the College review its reporting procedures to ensure the students' statuses are accurately reported to NSLDS as required by regulations.
Views of responsible officials: There is no disagreement with the audit finding.