Finding Text
2023-002 U.S. Department of the Treasury, Assistance Listing #21.027 Coronavirus State and Local Fiscal Recovery Funds for the period July 1, 2022 through June 30, 2023
Criteria: Under the Uniform Guidance §200.320 – Methods of procurement to be followed, the School Department is required to perform procurement processes when selecting vendors. These processes can include quotes, and/or formal sealed bids.
Statement of Condition: The School Department contracted with several vendors over the micro-purchase threshold but did not retain documentation of quotes received.
Cause: An existing contract was expanded to include coverage for programs under the CSLFRF grant, but no additional quotes were received, in addition one purchase was improperly classified as sole source during the initial procurement phase.
Effect: Non-compliance with general provisions of the Uniform Guidance may affect future grants received by the School Department.
Recommendation: We recommend that management ensure procurement standards are followed for all purchases.