Finding Text
Assistance Listing Number, Federal Agency, and Program Name - U S. Department of Education, Student Financial Assistance Cluster - ALN 84.268, Federal Direct Student Loans; ALN 84.063, Federal Pell Grant Program; ALN 84.007, Federal Supplemental Educational Opportunity Grants
Federal Award Identification Number and Year - P268K201658, P063P191658
Pass-through Entity - N/A
Finding Type - Significant deficiency
Repeat Finding - No
Criteria - Changes in a student's status are required to be reported accurately to the National Student Loan Data System (NSLDS) or the guarantee agency (Pell, 34 CFR Section 690.83(b)(2); Direct Loan, 34 CFR Section 685.309).
Condition - The University did not accurately report the effective date of students' status changes to the NSLDS.
Questioned Costs - None
Identification of How Questioned Costs Were Computed - N/A
Context - Of the 40 students selected for enrollment reporting testing, the effective date of the status change for 12 students was not accurately reported.
Cause and Effect - The University prepares enrollment reporting based on known student status changes. The University did not report the correct effective date for 12 students, resulting in a violation of accurate reporting requirements within the NSLDS. The University did not have a control in place to verify that the correct effective date was reported to NSLDS in the required time frame.
Recommendation - The University should implement controls to ensure that the accurate effective date is reported to the NSLDS.
Views of Responsible Officials and Corrective Action Plan - The cause of the error has been found to be a software issue and the University is actively working with the vendor to determine the ultimate solution. The University has implemented additional controls to ensure that the accurate effective date is reported to the NSLDS in a timely manner.