Finding Text
Finding Number: 2023-002 – Eligibility
Information on Federal Program:
U.S. Department of Education
ALN: 84.002
ALN Name: Adult Education – Basic Grants to States
Context:
It was identified that one sampled individual who received services under the program did not meet the age requirement stipulated by program guidelines.
Criteria:
According to the compliance supplement for ALN 84.002, eligible individuals must be at least 16 years of age to qualify for the program.
Condition:
A sampled individual received program services despite being below the specified age requirement outlined in the compliance supplement.
Cause:
There was an oversight of the eligibility criteria during the enrollment process.
Effect or Potential Effect:
Expenses of $21 were improperly charged to the program for the services provided to this individual.
Questioned Costs:
$21 based on the samples tested
Recommendation:
We recommend that the Library implement policies and procedures to ensure that staff involved in the enrollment process have a clear understanding of the eligibility criteria. Additionally, the Library should implement a documentation and verification process to confirm enrolled individuals meet the specified eligibility criteria prior to receiving program services.
Views of Responsible Officials:
The Library agrees with the finding. The Library continues to take steps to improve this process. See the Library’s further response to this finding as described in the accompanying management's planned corrective actions, Appendix A.