Finding Text
Criteria: Pursuant to OMB 1845-0030, the Higher Education Opportunity Act (HEOA) (P.L. 110-315) was
enacted on August 14, 2008 and reauthorized the Higher Education Act of 1965, as amended, (HEA). It
requires participating Title IV institutions to apply for funds and report expenditures for the Federal Perkins
Loan (Perkins), the Federal Supplemental Educational Opportunity Grant (FSEOG) and the Federal Work-
Study (FWS) Programs on an annual basis. The data submitted electronically in the Fiscal Operations
Report and Application to Participate (FISAP) is used by the U.S. Department of Education to determine
the institution’s funding need for the award year and monitor program effectiveness and accountability of
fund expenditures. The data is used in conjunction with institutional program reviews to assess the
administrative capability and compliance of the applicant. There are no other resources for collecting this
data. The HEA requires that if an institution anticipates not using all of its allocated fund for the FWS, and
FSEOG programs by the end of an award year, it must specify the anticipated remaining unused amount
to the Secretary, who reduces the institution’s allocation accordingly. The changes to the version of the
FISAP are to update the deadline and awards year references, incorporate new data fields added to capture
cumulative service cancellation reimbursement activity beginning in the 2019-20 award year under the
Perkins Loan Program.
The latest form for Fiscal Operations Report for 2022-2023 and Application to Participate 2024-2025
(FISAP) and Reallocation Form expires March 31, 2025. The FISAP is submitted annually to receive funds
for the campus-based programs.
Condition/Context: Key line items required in the FISAP contain critical information that should be reported
completely and accurately through the award year. We noted that the FISAP submitted on September 29,
2023 reported tuition and fees for the award year July 1, 2022 through June 30, 2023 for undergraduate
and graduate students was $71,241,967 but should have been $69,898,134.
Effect: Reported amounts of tuition and fees were not accurate.
Cause: There were issues within the Office of Financial Aid under the leadership of a new Managing
Director of Student Financial Aid regarding the reporting process. Key line items reported were derived from
the Office of Financial Aid, but not reconciled to align with the Business Service Office and with the
requirements of the applicable reporting regulations.
Repeat finding: Yes-2022-001.
Recommendation: We recommend management ensure all key line items within the FISAP are reconciled
timely between the Office of Financial Aid and the Business Service Office and the aligned reporting match
what is reflected on the FISAP.
Views of responsible officials and planned corrective actions: Management agrees with the
recommendation. Regarding the repeat condition of the total number of undergraduate and graduate
students, it was partially corrected as the presentation of 1,219 was correct for undergraduate and the total
number of enrolled undergraduate and graduate was 1,818, however the supporting data was not. The
Financial Aid Office and the Business Service Office have documented the process and data source to
obtain accurate data for reporting purposes. This will be corrected moving forward and reflected in the
revised reporting of FISAP on December 15, 2023. Regarding the repeat condition of the tuition and fees
reporting, the Business Service Office has documented the reconciling process and data source to ensure
accurate reporting. The corrected undergraduate and graduate student’s tuition and fees should be
$69,898,134. This will be corrected moving forward and reflected in the revised reporting of FISAP on
December 15, 2023.