Finding Text
Finding Reference: 2023-001
Federal Agency: U.S. Department of Education
Federal Program: Student Financial Aid Cluster
Compliance Requirement: Reporting
Type of Finding: Material Weakness in Internal Control over Compliance and Noncompliance
Criteria: Institutions are required to report enrollment information under the Pell grant and the Direct loan programs via the National Student Loan Data System (NSLDS).
Statement of Condition: Two student’s enrollment changes were not properly reported to NSLDS and this was not initially addressed by the College. Seven students enrollment changes were not timely reported. These students were enrolled during the Spring 2023 semester and the changes were not reported to NSLDS until September 2023, beyond the 60 day reporting requirement.
Statement of Cause: Unknown
Possible Asserted Effect: The College may not in compliance with reporting required to NSLDS in all circumstances.
Questioned Costs: None noted.
Context: A sample of 25 students were selected for enrollment testing and 9 students were identified with reporting errors.
Repeat Finding: This is a repeat finding.
Recommendation: We recommend that the College ensure all error reports are reviewed and followed up on timely to ensure students information is being properly reported to NSLDS. Additionally, we recommend the college review its policies and procedures and training processes to ensure reporting is happening in a timely manner.
Views of Responsible Officials and Planned Corrective Actions: The College acknowledges the discrepancies in reporting. These discrepancies were the result of employee turnover and lack of sufficient training. The specific discrepancies will be corrected, and the College will outline a Corrective Action Plan to address the issues going forward.