Finding Text
Condition:
During our testing of enrollment reporting, we reviewed the enrollment changes for students
during fiscal year 2023. We noted that for 1 out of the 14 students selected, the University reported
the change in enrollment status 64 days after the date of determination.
Criteria:
Uniform Guidance requires that the institution report enrollment information under the Pell grant
and the Direct and FFEL loan programs via the NSLDS. Institutions must review, update, and
verify student enrollment statuses, program information, and effective dates that appear on the
Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS
Professional Access. Institutions are responsible for timely reporting, whether they report directly
or via a third-party servicer. Institutions must complete and return within 15 days the Enrollment
Reporting roster file placed in their Student Aid Internet Gateway (SAIG) (OMB No. 1845-0002)
mailboxes sent by ED via NSLDS. An institution determines how often it receives the Enrollment
Reporting roster file with the default set at a minimum of every 60 days. Once received, the
institution must update for changes in the data elements for the Campus Record and the Program
Record identified above, and submit the changes electronically through the batch method,
spreadsheet submittal, or the NSLDS website.
Cause:
The University did not report the enrollment change in NSLDS timely.
Effect:
The University did not report the enrollment change timely. Questioned Costs:
Unknown.
Recommendation:
We recommend that the University establish procedures to ensure that enrollment changes are
reported timely to NSLDS.
Views of Responsible Officials:
Management agrees with the finding. Refer to the Corrective Action Plan for management’s
approach to correct the finding.
Auditor’s Conclusion:
Finding remains as stated.