Finding Text
2023–008 Enrollment Reporting – Material Weakness
AL #84.010 Impact Aid
Criteria
Districts are required to report student enrollment information on the Impact Aid application. The administration of the Impact Aid program depends heavily on the accuracy and timeliness of the enrollment information reported by the institution.
Condition
Solen Public School District No. 3 was unable to provide for the student account numbers submitted on the Impact Aid application.
Cause
The District did not properly execute its policies and procedures for review of payroll disbursements.
Effect
Grant awards potentially overcharged.
Recommendation
We recommend the District follow and properly execute its policies and procedures it has in place related to its payroll expenditures.
Views of Responsible Officials and Planned Corrective Actions
The district will implement measures to enhance the accuracy and verification of data reported on the Federal Impact Aid Application. The Superintendent and Business Manager will work together in the future to implement validation checks and verification processes to ensure there is accurate documentation to verify information on the application.
Indication of Repeat Finding
This is a repeat finding of 2022-008.