Finding Text
50000 – Title I, Part A – Annual Report Card, High School Graduation Rate (Significant Deficiency, Noncompliance)
Federal Program Affected
Federal Agency: U.S. Department of Education
Pass-Through Entity: California Department of Education
Program Name: Title I, Part A
Assistance Listing Number: 84.010
Compliance Requirement: N.3. Annual Report Card, High School Graduation Rate
Criteria or Specific Requirements
Local Education Agencies (LEAs) must report graduation rate data for all public high schools at the school and LEA levels using the four-year adjusted cohort rate and, at an LEA’s discretion, one or more extended-year adjusted cohort rates. Graduation rate data must be reported both in the aggregate and disaggregated by the subgroups in Section 1111(c)(2) of the Elementary and Secondary Education Act (ESEA), homeless status, status as a child in foster care using a four-year adjusted cohort graduation rate (and any extended-year adjusted cohort rates) (ESEA sections 1111(h)(1)(C)(iii)(II) and 8101(23), (25)(20 USC 6311(h)(1)(C)(iii)(II) and 7801(23), (25))). Written documentation must be maintained to remove a student from the cohort.
Condition
The County did not maintain written documentation for one of the sampled students that was removed from the cohort.
Questioned Costs
There are no questioned costs associated with the condition identified.
Context
The condition was identified through review of supporting documentation for a sample of students who were identified as removed from the cohort on the California Longitudinal Pupil Achievement Data System (CALPADS) 15.2 Cohort Outcome report. One of four students identified as removed from the cohort on the CALPADS 15.2 Cohort Outcome report did not have written documentation to support the removal of the students from the cohort. We selected three additional students for testing and determined the event to be an isolated incident.
Effect
The County has not complied with the requirement to maintain written documentation to remove a student from the cohort.
Cause
The County believes the exit code was a data entry error.
Repeat Finding
No.
Recommendation
The County should ensure that they meet all of the requirements of ESEA. The County should revise its procedures to ensure that written documentation for all students removed from the cohort is maintained and data inputted into the system is accurate.