Finding 382700 (2023-009)

Procurement of software and computer equipment Fiscal year finding initially occurred: 2023 CONDITION: The City of Crowley failed to adhere to the state bid law/requests for proposals when they purchased software and computer equipment for the police department totaling $319,890. CRITERIA: The City's procurement practices related to the acquisition of computers and software lack compliance with the statutory requirements specified in LSA-R.S. 38:2211 and LSA-R.S. 38:2237. The statutes mandate a structured procurement process, including a public notice, competitive bidding, to ensure transparency, fairness, and value for public funds in the procurement of goods and services. The City should submit requests for proposals and/or advertise for bids when purchasing software and computer equipment. CAUSE: The City of Crowley failed to appropriately apply procurement methods in accordance with applicable state laws. EFFECT: Failure to properly apply state procurement laws may cause the City to overpay and put the City of Crowley in violation of state statutes. CONTEXT: Two of nine transactions tested resulted in noncompliance with state procurement laws. RECOMMENDATION: Management should implement policies and procedures across all departments to ensure compliance with state procurement laws.