Finding 382480 (2023-001)

2023-001 Condition: Deficiencies Noted in Examination of Section Eight (8) Participant Files In a sample of Thirty (30) Section 8 Participant files the following deficiencies were noted: 12 files lacked Inspections for FY 2022 1 file lacked signed and dated lease 1 file lacked FY 2023 recertification 1 file lacked termination documentation 5 failed inspections with 24 deficiencies lacked reinspection and HAP abatement 3 FSS files had balances that should have been forfeited in FY 2023 not updated in the system Assistance Listing #: 14.871 Questioned Costs: None Criteria: 24 CFR requirements for PHA file maintenance and inspection requirements. Cause/Effect: The Authority’s deficiencies in its resident files stems from a lack of certain controls concerning HUD requirements and procedures. The Authority has not been in complete compliance with HUD requirements. Recommendation: We recommend that the Authority review its internal control procedures over tenant file re-certifications and documentation in relation to annual inspections. We also recommend more standardization in file organization of information. Reply: We concur with this finding and the Auditor’s recommendation. We will review the internal control procedures over tenant file re-certifications and documents. Management will implement procedures to clear this finding in FY 2024.