Finding Text
Criteria or Specific Requirement:
Management is required to establish and maintain effective internal controls over each federal award, allowing management to evaluate and monitor compliance with statutes, regulations, and terms of the federal award, per Uniform Guidance section 200.303 Internal Controls.
Condition:
The City has not established internal controls over the program monitoring requirement of this federal award.
Cause of Condition:
The City has engaged third party specialists to oversee this program and its compliance requirements, however, the City has not established and maintained internal controls surrounding the work being completed by the specialists to ensure federal award requirements are being followed.
Effect or Potential Effect of Condition:
Without established controls within the City to review the work performed by the specialist engaged to monitor the federal program the City may be unaware of potential noncompliance with grant requirements, causing noncompliance by the City. If noncompliance occurs, the City could be at risk of reduced funding.
Context:
The City has not established internal controls over the program monitoring requirement of this federal award.
Questioned Costs:
None.
Repeat Finding:
This is a new finding for the fiscal year ended June 30, 2023.
Recommendation:
The City should establish and maintain a review of procedures performed by third party specialists the City has engaged to oversee any federal program, to ensure all appropriate federal award requirements are being implemented and completed.
Management Response and Corrective Action:
The City of Dixon will be hiring an Economic Development Specialist that will oversee this grant program. The Specialist will review the report from the consultant to ensure that all procedures were completed and submitted to the State.