Finding 38218 (2022-001)

Finding 2022-001 Enrollment Reporting Grantor: Department of Education Program: Student Financial Assistance Cluster CFDA: 84.268 Title: Federal Direct Student Loan Program Award Year: 6/1/2021 ? 5/31/2022 Criteria NSLDS Enrollment Reporting Guide 1.4 ? At a minimum, schools are required to certify enrollment for all those who are included on your roster file (and) Title IV aid recipients at least every two months and within 15 days of the date that NSLDS sends a roster file to the school or its third-party service provider. 34 CFR 685.309(b) - Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, a school must notify the Secretary within 30 days after the date the school discovers that a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the school, and the student has ceased to be enrolled on at least a halftime basis or failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition Unless expected to submit its next updated enrollment report to the Secretary within the next 60 days, the University is required to notify National Student Loan Data System (NSLDS) within 30 days of discovering that a student left the University. Of the 25 students selected for testing, three were reported to NSLDS more than 60 days after the student had left the University, ranging between 69 and 98 days with an average of 79 days. Cause The University did not implement reconciliation and review policies and procedures to ensure compliance with the criteria mentioned above. Effect For the three students, the change in status was not reported timely, as defined in the criteria above. Questioned Costs There are no questioned costs associated with this finding. Recommendation We recommend that the University implement a formalized review process with the Clearinghouse and National Student Loan Data System (NSLDS) to ensure timely reporting of student status changes. Management?s Views and Corrective Action Plan Following these findings are management?s views and corrective action plan.