Finding 381022 (2023-004)

Material Weakness
Requirement
G
Questioned Costs
-
Year
2023
Accepted
2024-03-19

AI Summary

  • Core Issue: The District lacks internal controls to ensure compliance with Maintenance of Effort requirements for special education funding.
  • Impacted Requirements: Failure to meet eligibility standards for funding could jeopardize the District's compliance with federal regulations.
  • Recommended Follow-Up: Review and strengthen internal controls to effectively monitor and ensure compliance with Maintenance of Effort requirements.

Finding Text

Audit Finding 2023-004 – Special Education Cluster (Assistance Listing 84.027, 84.173) Grant Period – Year Ended June 30, 2023 Criteria or Specific Requirement: To meet eligibility standards for an award for the fiscal year, the LEA must budget for the education of children with disabilities at least the same amount, from one of the following sources, as the LEA spend for the purpose for the same source for the most recent fiscal year for which information is available: 1. Local funds only; 2. The combination of state and local funds; 3. Local funds only on a per capital basis; or 4. The combination of state and local funds on a per capita basis. Condition: During our audit, we noted the District did not have internal controls in place to ensure the District would meet Maintenance of Effort requirements. Context: There is a risk that the District will fail to comply with the eligibility and compliance standard for Maintenance of Effort requirements. Effect or Potential Effect: The District could fail to comply with Maintenance of Effort requirements. Cause: The District did not have sufficient internal controls to monitor Maintenance of Effort requirements. Recommendation: We recommend reviewing internal controls related to the monitoring of Maintenance of Effort requirements to ensure compliance with requirements.

Corrective Action Plan

CORRECTIVE ACTION PLAN (CAP): 1. Explanation of Disagreement with Audit Finding There is no disagreement with the finding. 2. Actions Planned in Response to Finding The District's internal controls related to Maintenance of Effort will continue to improve. 3. Official Responsible for Ensuring CAP Linh Phan, Manager, Accounting and Finance, Grants Accounting 4. Planned Completion Date for CAP The planned completion date for the CAP is June 30, 2024. 5. Plan to Monitor Completion of CAP The Finance Department management will be monitoring the corrective action plan.

Categories

Subrecipient Monitoring Eligibility Internal Control / Segregation of Duties

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $9.29M
10.553 School Breakfast Program $2.85M
84.367 Improving Teacher Quality State Grants $2.15M
84.371 Striving Readers $1.54M
10.555 National School Lunch Program $1.37M
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.36M
10.588 Assessment of Alternatives to Face-to-Face Interviews in Snap $1.08M
84.424 Student Support and Academic Enrichment Program $1.05M
84.365 English Language Acquisition State Grants $867,530
10.559 Summer Food Service Program for Children $833,388
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs $797,356
84.048 Career and Technical Education -- Basic Grants to States $788,489
84.002 Adult Education - Basic Grants to States $670,861
10.582 Fresh Fruit and Vegetable Program $519,396
84.215 Fund for the Improvement of Education $501,157
84.287 Twenty-First Century Community Learning Centers $296,243
84.181 Special Education-Grants for Infants and Families $295,428
84.060 Indian Education_grants to Local Educational Agencies $174,703
84.173 Special Education_preschool Grants $120,280
84.010 Title I Grants to Local Educational Agencies $118,780
94.006 Americorps $99,841
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $96,938
84.196 Education for Homeless Children and Youth $85,000
93.566 Refugee and Entrant Assistance_state Administered Programs $75,348
97.010 Citizenship Education and Training $22,869
10.575 Farm to School Grant Program $3,653
84.027 Special Education_grants to States $1,200
45.310 Grants to States $1,099