Finding Text
Finding 2022-005: Higher Education Institutional Aid Reporting Federal Agency: Department of Education Program: Higher Education Institutional Aid 84.031A Criteria: In accordance with the reporting requirements found in the 2 CFR Part 200, financial reporting requirements are contained within the conditions of the grant contract. For the Higher Education Institutional Aid program, a final performance report is required to be submitted within 90 days after the expiration or termination of grant support. Condition: The internal control system to ensure that this program was fully in compliance with all reporting requirements was not operating effectively. The five-year Higher Education Institutional Aid grant received by WCCC expired on September 30, 2021. Accordingly, a final annual performance report was filed. However, the submission date of April 1, 2022 is not within the required 90 days nor was there adequate documentation available to support how the final report was produced. Cause: Procedures in place to ensure that the required final annual performance report was submitted on time were not adequate. In addition, documentation was not maintained to support how the expenditures applied to the grant in the final reporting period correlated to what was reported by budget category. Effect: WCCC was not in compliance with the final reporting timing and report documentation requirements. Questioned costs: None Recommendation: We recommend that WCCC implement a procedure to ensure that all federal grant reporting is completed accurately and timely, and that documentation is maintained to support how the reported information was compiled. View of Responsible Officials and Planned Corrective Action: The College has created a master shared calendar in the foundation/grants office and also in the accounting office to ensure that all due dates for grants and reporting are known and submissions are made by those due dates.