Finding 37957 (2022-002)

Material Weakness Repeat Finding
Requirement
A
Questioned Costs
$1
Year
2022
Accepted
2023-05-25
Audit: 28532
Organization: Puerto Rico Planning Board (PR)
Auditor: Crowe Pr

AI Summary

  • Core Issue: A payment to a contractor violated Clause 17 of the contract due to lack of proper licensing at the time of signing.
  • Impacted Requirements: The contract is considered null and void without evidence of a license from the contractor's original employer.
  • Recommended Follow-Up: Ensure all future contracts have verified licenses before disbursement to avoid similar issues.

Finding Text

From a sample of sixty disbursements tested, the audit team noticed one payment to a contractor that violated Clause 17 of the professional services contract. At the time the contract was signed, the contractor was an active employee of the Puerto Rico Fire Department, as disclosed in his resume, nevertheless the employee was contracted by PRNG to provide professional services as an Antiterrorism Program Coordinator. Upon subsequent questioning by the PRNG, the employee was able to obtain a retroactive license from his original employer. Nevertheless, under Clause 17, the signing of the contract without evidence of a license from his original employer results in null or void contract. Thereafter, the contractor agreed to return the amount collected from the Fire Department of $2,882, and the PRNG cancelled the agreement, but after disbursing $23,250 under the contract.

Corrective Action Plan

The contractor agreed to return the amount collected from the Fire Department of $2,882, and the PRNG cancelled the agreement, but after disbursing $23,250 under the contract. The finance and general Services will be working jointly to create a Standard Operating Procedures manual in which aims to capture key state militart Department Procssesswe

Categories

Questioned Costs

Other Findings in this Audit

Programs in Audit

ALN Program Name Expenditures
12.401 National Guard Military Operations and Maintenance (o&m) Projects $24.51M
21.019 Coronavirus Relief Fund $5.66M
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $4.27M
12.404 National Guard Challenge Program $2.63M