Finding 375935 (2023-001)

50000 – NSLDS Reporting Requirements Program Name: Federal Pell Program Federal Financial Assistance Listing Numbers: 84.063 Federal Agency: U.S. Department of Education (ED) Direct funded by the U.S. Department of Education (ED) Criteria or Specific Requirements OMB Compliance Supplement, OMB No. 1845‐0035 – Institutions are required to report enrollment information under the Pell grant and the Direct and FFEL loan programs via the National Student Loan Data System (NSLDS). Institutions must review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website which the financial aid administrator can access for the auditor. The data on the institutions’ Enrollment Reporting Roster, or Enrollment Maintenance page, is what NSLDS has as the most recently certified enrollment information. There are two categories of enrollment information: “Campus Level” and “Program Level”, both of which need to be reported accurately and have separate record types. The NSLDS Enrollment Reporting Guide provides the requirements and guidance for reporting enrollment details using the NSLDS Enrollment Reporting Process. Condition Significant Deficiency in Internal Control over Compliance – During testing over the NSLDS reporting requirements, the following deficiencies were noted: - One of ten students did not have a Program Start Date that matched between the District’s records and the NSLDS Program Screen. - One of ten students did not have updated enrollment status changes reported correctly to NSLDS. Questioned Costs There are no questioned costs associated with the noncompliance. Context The District disbursed financial aid to approximately 400 students that required student enrollment and program enrollment reporting to NSLDS. A non-statistical sample of 10 students were haphazardly selected to perform prior year finding follow-up procedures. Effect The District is not in compliance with the Federal enrollment reporting requirements described in the OMB Compliance Supplement. Cause The District did not report the enrollment information for students under the Pell Grant Program via NSLDS accurately. Recommendation The District should implement a process to review, update, and verify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS Professional Access (NSLDSFAP) website.