Finding 374442 (2023-003)

Material Weakness
Requirement
P
Questioned Costs
-
Year
2023
Accepted
2024-03-07
Audit: 294101
Organization: City of Newport, Tn (TN)

AI Summary

  • Core Issue: Inconsistent grant processes led to over reimbursement and missing payroll certifications for ESSER-related grants.
  • Impacted Requirements: There was no approved written Internal Control policy for managing federal grant funds.
  • Recommended Follow-Up: Establish and adhere to a written internal control policy for all federal grants.

Finding Text

Condition: Failure to follow and execute consistent grant processes has resulted in over reimbursement in at least one grant related to ESSER and failure to obtain required payroll certifications of other grants related to ESSER. Criteria: Ideally, a written Internal Control policy for expending and receiving federal grant monies should be approved and adhered to. Cause: Grants processes were not consistent across all federal grants awarded. Effect: The Schools did not follow consistent Internal Control processes for all federal grants. Recommendation: We recommend that the Schools establish a written grant internal control policy for federal awards and follow for each federal grant. Management's Response: We concur with this finding. The recommendation will be implemented as new administration reviews policies and procedures to establish a written internal control policy for grants.

Categories

Cash Management Internal Control / Segregation of Duties

Other Findings in this Audit

  • 374441 2023-003
    Material Weakness
  • 374443 2023-003
    Material Weakness
  • 374444 2023-003
    Material Weakness
  • 950883 2023-003
    Material Weakness
  • 950884 2023-003
    Material Weakness
  • 950885 2023-003
    Material Weakness
  • 950886 2023-003
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
21.027 Coronavirus State and Local Fiscal Recovery Funds $1.01M
84.010 Title I Grants to Local Educational Agencies $587,035
84.425 Education Stabilization Fund $107,998
10.553 School Breakfast Program $86,207
84.424 Student Support and Academic Enrichment Program $71,265
93.575 Child Care and Development Block Grant $56,180
84.027 Special Education_grants to States $36,600
10.569 Emergency Food Assistance Program (food Commodities) $36,243
84.367 Improving Teacher Quality State Grants $29,067
10.555 National School Lunch Program $25,864
84.173 Special Education_preschool Grants $17,783
84.358 Rural Education $11,199
23.002 Appalachian Area Development $6,059
20.607 Alcohol Open Container Requirements $4,887
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $1,424
10.542 Pandemic Ebt Food Benefits $628