Finding Text
ALN: 84.268 Federal Direct Loan Program; 84.063 Federal Pell Grant Program
Federal Award Identification Number: P268K232105; P063P222105
Award Year: July 1, 2022 - June 30, 2023
Federal Agency: U.S. Department of Education
Pass Through Entity: Not applicable
Criteria: 34 CFR 685.309(b) states that upon receipt of an enrollment report from the Secretary, a
school must update all information included in the report and return the report to the Secretary in the
manner and format prescribed by the Secretary and within the timeframe prescribed by the Secretary.
Unless it expects to submit its next updated enrollment report to the Secretary within the next
60 days, a school must notify the Secretary within 30 days after the date the school discovers that a
loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for
enrollment at the school, and the student has ceased to be enrolled on at least a half-time basis or
failed to enroll on at least a half-time basis for the period for which the loan was intended. Condition: For one graduated student tested, the University reported the student as withdrawn to the
National Student Loan Data System (NSLDS) while they were confirming degree complete. However,
once the student did graduate, the University did not update their status to graduated in NSLDS. For
another graduated student, their status was not updated within NSLDS, as they were continuing to a
graduate program at the University in the following semester. While the student remained correctly
reported as full-time on the campus level reporting, the University did not appropriately report the
graduated status for program level reporting within NSLDS. The sample, which consisted of
25 students, was not a statistically valid sample.
Cause: The University identified a gap in procedures regarding reporting status changes upon
confirming degree completion. The University needs a process in place to identify and report
non-traditional graduates.
Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the
enrollment information reported by the schools. If an institution does not review, update, and verify
student enrollment statuses, effective dates of the enrollment status, and other information, then the
Title IV student loan records will be inaccurate, which impacts student loan repayments.
Questioned Costs: None.
Recommendation: It is recommended that policies and procedures are put in place to verify that the
correct effective dates and status changes are reported to NSLDS within required time frames, as
well as create accurate reports internally to track all students' whose status changed and verify
against the roster submitted to NSLDS. This could include a review of withdrawal or graduation
dates compared to the effective dates reported to NSLDS to make sure they are accurate.
Management Response: The University understands the importance of accurate enrollment
information. The status for the first student has been corrected from withdrawn to graduated. The
student was reported correctly after the end of the Fall 2022 semester as withdrawn since they had
not fully completed their degree requirements. The graduation status for the second student was
updated to graduated for their undergraduate degree as they continue full-time in their graduate
degree program at the University.