Finding Text
SECTION III—FEDERAL AWARD FINDINGS AND QUESTIONED COSTS Reference Number 2023‐001—Enrollment Reporting (Partial Repeated Finding) Federal Program and Assistance Listing Number (ALN) —Student Financial Assistance Cluster Criteria— Institutions are required to report enrollment information under the Pell grant and the Direct and FFEL loan programs via the National Student Loan Data System (“NSLDS”) per OMB No. 1845‐0035. Institutions must complete and return within 15 days the Enrollment Reporting roster file placed in their Student Aid Internet Gateway (“SAIG”) mailboxes sent by Department of Education via NSLDS (per OMB No. 1845‐0002). An institution determines how often it receives the Enrollment Reporting roster file with the default set at a minimum of every 60 days. Once received, the institution must update for changes in the enrollment data elements for the Campus Record and the Program Record, and submit the changes electronically through the batch method, spreadsheet submittal, or via the NSLDS. Statement of Condition—From a sample of 11 students for which reimbursement was requested under this program, two students were identified to have enrollment changes reported to the NSLDS outside of the required time frame (minimum of 60 days). The University performed further analysis on Enrollment Reporting for the period beginning Fall 2021 through Fall 2023, and identified additional students the University did not report via the National Student Loan Data System timely. Questioned Costs—None. Effect—The University did not report changes in enrollment status to the NSLDS timely which could result in impacts to future student financial aid funding. Underlying Cause—Continued impacts from a new system implementation in the prior year, combined with turnover in the Registrar’s office resulted in control gaps in the enrollment reporting process. Recommendation— The University should refine the enrollment reporting process to ensure that all enrollment changes are captured and reported timely to the NSLDS. Management’s Views and Corrective Action Plan—Please refer to the University’s Corrective Action Plan for management’s view and corrective action plan